Employees
Adding an Employee
Use the following steps or the video below to learn how to add an employee to your account.
- Log into your Flowhub account.
- In the left menu, click on the Employees tab
- If you do not see this, you will need "Employees" permission
- In the upper right, click on the + symbol.
- A modal will pop up, where you can fill in the information about the user
- Name, email, title, badge ID, badge exp date are required for CO accounts
- Name, email, title are required for non-Colorado accounts.
- Save when you are done, and the user will receive an email with info on how to set their password and PIN
If an employee’s status is set to Inactive, they will remain in the system but cannot log in or access the point of sale application.

If an employee leaves suddenly, without logging out, there is an option to Force Clock/Log Out. Doing this will not only Log and Clock out the user, but it will also make them Inactive.
- Select Employees from the left side navigation
- Select the user who you would like to make Inactive
- Select details from right menu
- Scroll to the bottom, click Force Clock/Log Out
- The user will be clocked out, logged out, and moved to the Inactive section of the Employees page.
Permissions:
Permissions help you control the level of access given to each of your employees! Here is a recap of each permission option:Manage Price Profiles
Create, edit, delete Price Profiles for bulk or prepackaged flower
Manage Strains
Create, edit, delete strains
Manage Customers
Create new medical & recreational customers and edit their information, check customers in
Apply Discounts in Cart
Add in-line discounts ($ and %) to customers at the time of sale
Manage Drawers
Create new drawers, open and approve/close pending drawers, see the counting cash screen, see revenue and totals, and conduct payouts and cash drops
Salaried Employee
Check this box if a user does not need to clock in / clock out throughout their work day
Report Admin
Allows you to run reports across all the locations in your account
Company Management
Manage (create, edit, delete) products, suppliers, loyalty programs, and customer groups company wide
Manage Rooms
Create, edit, and delete rooms where inventory is stored. Edit descriptions, and designate whether the items in a room are for sale or not for sale
Manage Inventory
Create, edit, delete, update inventory within rooms, record waste, update quantities, print inventory labels
Manage Employees
Create new employees and edit current employee information, including permissions
Manage Specials
Create or edit specials that are coupon-activated or auto-applied at the time of the sale
Access Reports
View pre-loaded reports and create custom reports
Manage Taxes
Allows you to configure tax rates for your location
Edit Loyalty Points
Gives access to editing customer loyalty points
Make Adjustments
Edit completed sales and all employee’s time sheets